York Region Youth Orchestra (YRYO) Policies
1. Membership and Participation
YRYO is open to young musicians of varying skill levels and backgrounds.
All members are required to attend rehearsals, concerts, and events as scheduled.
Regular practice and preparation are essential for the success of the orchestra.
Active participation and a positive attitude contribute to a harmonious musical environment.
2. Conduct and Respect
All members, parents, and guardians must conduct themselves with respect toward fellow musicians and YRYO staff.
Disruptive behavior, including disrespectful language or actions, will not be tolerated.
3. Attendance for Rehearsals and Required Materials
If a student is unable to attend a rehearsal, they must notify us via email as soon as possible (yryosienna@gmail.com).
All members must bring their own instruments and necessary equipment (bows, sheet music, etc.).
Percussion members are required to purchase and bring their own instruments, except for the timpani.
If shared instruments are used, they must be returned to their original location after use. Any damage must be reported immediately to the designated staff.
4. Rehearsal and Performance Etiquette
The use of mobile phones during rehearsals is prohibited unless permission is granted by the conductor.
All members must arrive at least 10 minutes before the rehearsal starts to ensure proper preparation.
Members must pay full attention to the conductor and avoid unnecessary conversations or distractions.
5. Dress Code
Members must wear the designated concert attire. (e.g., black top and bottom, formal shoes, etc.)
Rehearsal attire should be comfortable yet appropriate.
6. Safety and Responsibility
All members must follow safety guidelines in rehearsal spaces and performance venues.
Any damages caused by a member’s negligence (e.g., instrument damage, facility damage) may be their financial responsibility.
7. Concert Ticket Policy
To help sustain the operation of YRYO and cover concert-related expenses, each member is expected to support ticket sales for each concert.
Families are encouraged to purchase or help distribute at least five tickets per concert through personal networks (family, friends, teachers, etc.).
If a member is unable to participate in a concert due to personal reasons, we kindly ask that they continue to support ticket sales to ensure the success of the event.
Ticket sales revenue directly supports orchestra operations and concert costs, including venue rental, professional staff, and production expenses.
Ticket sales revenue will be used to support orchestra operations and concert expenses.
8. Communication
Clear and open communication is essential.
Parents and members are encouraged to reach out with any questions or concerns.
Important updates and announcements will be communicated through official YRYO channels.
9. Refund Policy
Refund / Cancellation Policy
All refund or cancellation requests must be submitted in writing to 📧 yryorche@gmail.com.
Verbal requests will not be accepted.
Refund Eligibility (Based on Season Start Date)
Full Refund
Requests received more than 21 days before the official Season Start Date.
Partial Refund
Requests received between 21 days and 7 days before the Season Start Date.
No Refund
Requests received within 7 days of the Season Start Date or after the season has begun.
No exceptions.
Additional Terms
All approved refunds are subject to a $75 non-refundable administration fee.
No refunds will be issued for missed rehearsals, absences, or schedule conflicts.
Dishonoured cheques or declined payments will incur a $40 service charge.
Tuition is non-transferable to another student or season.
10. YRYO Percussion & Keyboard Instrument Policy
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YRYO provides only the following instruments for rehearsals and performances:
Provided by YRYO
- Timpani
- Bass Drum
- One Keyboard
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All other percussion instruments and equipment are the responsibility of the student.
Depending on the assigned part, students may be required to bring or arrange their own instruments, including but not limited to:
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- Snare Drum
- Drum Set
- Cymbals (Crash / Suspended)
- Triangle
- Tambourine
- Castanets
- Bongos / Congas
- Wood Block / Temple Blocks
- Cowbell
- Claves
- Maracas / Shakers
- Glockenspiel
- Xylophone
- Vibraphone
- Chimes / Tubular Bells
- Additional keyboards
- Sticks, mallets, beaters, pedals, stands, and other necessary accessories
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Students and parents are responsible for checking the assigned music in advance and making sure all required instruments and equipment are available for rehearsals and performances.
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If you do not own a required instrument, you are responsible for arranging a rental. Instruments available for rental may be rented through Long & McQuade or another appropriate music rental provider.
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Any rental fees, transportation, pickup/return, and related costs are the responsibility of the student/parent.
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Please do not assume that YRYO will provide a percussion instrument unless it is specifically listed above as an instrument provided by YRYO.
For questions, please contact: yryorche@gmail.com