York Region Youth Orchestra (YRYO) Policies

1. Membership and Participation
 

YRYO is open to young musicians of varying skill levels and backgrounds.

All members are required to attend rehearsals, concerts, and events as scheduled.

Regular practice and preparation are essential for the success of the orchestra.

Active participation and a positive attitude contribute to a harmonious musical environment.

2. Conduct and Respect

All members, parents, and guardians must conduct themselves with respect toward fellow musicians and YRYO staff.

Disruptive behavior, including disrespectful language or actions, will not be tolerated.

3. Attendance for Rehearsals and Required Materials

If a student is unable to attend a rehearsal, they must notify us via email as soon as possible (yryosienna@gmail.com).

All members must bring their own instruments and necessary equipment (bows, sheet music, etc.).

Percussion members are required to purchase and bring their own instruments, except for the timpani.

If shared instruments are used, they must be returned to their original location after use. Any damage must be reported immediately to the designated staff.

4. Rehearsal and Performance Etiquette

The use of mobile phones during rehearsals is prohibited unless permission is granted by the conductor.

All members must arrive at least 10 minutes before the rehearsal starts to ensure proper preparation.

Members must pay full attention to the conductor and avoid unnecessary conversations or distractions.

5. Dress Code

Members must wear the designated concert attire. (e.g., black top and bottom, formal shoes, etc.)

Rehearsal attire should be comfortable yet appropriate.

6. Safety and Responsibility

All members must follow safety guidelines in rehearsal spaces and performance venues.

Any damages caused by a member’s negligence (e.g., instrument damage, facility damage) may be their financial responsibility.

7. Concert Ticket Policy

To help sustain the operation of YRYO and cover concert-related expenses, each member is expected to support ticket sales for each concert.

Families are encouraged to purchase or help distribute at least five tickets per concert through personal networks (family, friends, teachers, etc.).

If a member is unable to participate in a concert due to personal reasons, we kindly ask that they continue to support ticket sales to ensure the success of the event.

Ticket sales revenue directly supports orchestra operations and concert costs, including venue rental, professional staff, and production expenses.

Ticket sales revenue will be used to support orchestra operations and concert expenses.

8. Communication

Clear and open communication is essential.

Parents and members are encouraged to reach out with any questions or concerns.

Important updates and announcements will be communicated through official YRYO channels.

 

9. Refund Policy

 

Refund / Cancellation Policy

Refunds/Cancellations will only be accepted if notified in writing to the Registrar at yryorche@gmail.com. Verbal communication will not be accepted.

Refund Deadlines (Season Start: October 6, 2025):

Full Refunds: Requests received on or before September 15, 2025 (21 days before season start).

Partial Refunds: Requests received between September 22 – October 5, 2025 (within 14 days leading up to the season).

No Refunds: Requests received on or after October 6, 2025. No exceptions.

Additional Terms:

All refund requests are subject to a $75 administration fee.

Dishonoured cheques or declined payments will incur a $40 service charge.

For further inquiries, please contact us at yryorche@gmail.com